Clinic Locations    FAQ

Revised:  10/31/2005

FAQ

 

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FREQUENTLY ASKED QUESTIONS:

Appointments/Scheduling
  1. When I call for an appointment I am told my doctor’s schedule is full. What can I do?
  2. I need to ask my doctor a quick question. What is the best way to contact him/her?
  3. What should I do if I can’t make it to a scheduled appointment?
  4. What is the difference between the day-time and after-hours clinics?
  5. Why do I need a referral to see a certain specialist?
  6. Why won’t you see me if I don’t have my Medicaid card?
Billing/Fees/Accounts
  1. How does my doctor decide how much to charge me for my visit?
  2. I don’t have insurance, can I expect a discount?
  3. I am currently unable to pay my debt to the clinic, what should I do?
  4. Why did my first visit to the Tanner Clinic cost so much?
  5. Why don’t you accept my insurance?
  6. What is a capitated insurance plan?
  7. Will the Tanner Clinic continue to care for me if I have filed for bankruptcy?
  8. Will I have to pay more to see a handsome doctor like Dr. Mike?
Complaints
  1. I want to make a complaint or a suggestion about my Tanner Clinic experience. What is the best way to do this?
Contacting My Doctor
  1. Why can’t I talk to my doctor on the phone?
  2. How do I get results of tests my doctor ran on me?
  3. Why wouldn’t the doctor on-call refill my medications or call-in pain pills for me?
Medical Records
  1. How can I get a copy of my medical records sent to another clinic?
  2. What is Tanner Clinic doing to assure my privacy?

Arbitration

  1. What is arbitration and why must I agree to it? (This link will take you to our arbitration page)

Appointments/Scheduling

Q1. When I call for an appointment I am told my doctor’s schedule is full. What can I do?

A1. This is a common frustration in any busy medical practice. We try our best to work in patients whose problems require immediate attention with either your doctor or a partner in the clinic. If your problem is not an emergency or could wait for 24-48 hours, you may be best off requesting the first available appointment with your doctor (you will always get the best care from a doctor that knows your history, so it is usually worth the wait). However, if you happen to be seeing one of our busier doctors whose schedules are filled weeks in advance, waiting for a first available appointment may not be safe. In this case you may need to ask for the first available appointment with a partner. If your problem is an emergency, you should always let us know. If we can't work you in with someone in a timely fashion, you may need to go to the emergency room.

Q2. I need to ask my doctor a quick question. What is the best way to contact him/her?

A2. While in the clinic, most doctors are very busy seeing patients and trying to stay on schedule. The best way to communicate with your doctor is to leave a message with the nurse and she can speak to the doctor when he/she is between patients. If they have not returned your call within an hour or so, call again to make sure your message wasn't overlooked. 

Q3. What should I do if I can’t make it to a scheduled appointment?

A3. Our appointments are limited and as such each is important in assuring we are able to care for all of our patient's needs. If you find you are not going to make it to your appointment, please contact the clinic as soon as possible to let them free up the appointment for someone else. If you call less than 1 hour before your scheduled appointment it is unlikely that the appointment will be available for use by anyone else. As a health care facility, that compromises are ability to see all of our patients. As a business it costs the clinic money to have service reserved for someone who doesn't show up. While we do not currently charge for missed appointments like some professions, if you establish a pattern of "no-shows" you may be prohibited from scheduling with your doctor in the future.

Q4. What is the difference between the day-time and after-hours clinics?

A4. Regular clinic hours are for routine and acute medical concerns. 

Our After Hours Clinic is for emergencies that require attention before the clinic next opens. This service is limited to established Tanner Clinic patients and their families. It is a less expensive alternative to the emergency room but does incur additional charges. Appropriate acute care visits in this clinic would include injuries, acute pain issues such as ear infections, and other urgent problems.  Follow-up appointments, physicals, medication refills, and chronic conditions should be cared for during regular clinic hours. 

REGULAR CLINIC HOURS:

LAYTON:          M-F  8 AM - 5 PM       

KAYSVILLE:     M-F  8 AM - 5 PM        

ACUTE CARE/AFTER HOURS CLINIC:

LAYTON:           M-F  5 PM - 9 PM        SAT   9 AM - 5 PM

KAYSVILLE       M-F 5 PM - 8 PM         SAT 8 AM - 2 PM

Q5. Why do I need a referral to see a certain specialist?

A5. This is more an insurance requirement than a Tanner Clinic policy. The reasoning behind this requirement is to assure the most appropriate and efficient patient flow. Many specialists are fully booked caring for conditions that have been worked up and diagnosed by primary care providers and prefer to have you see your primary care doctor first to save them time and make sure you are seeing them appropriately. A good example is a patient who requests to see a cancer specialist because they are concerned they could have cancer. The reality is that cancer specialists usually see only those patients who have a confirmed diagnosis of cancer and practically all cancer evaluations are done before they are ever referred to the specialist. A good primary care provider can diagnose and treat the great majority of your medical concerns without the need for referring you to a specialist. The best approach is to ask your primary care provider if they treat a specific condition. If they don't, they are always willing to refer you to the most appropriate provider that can address you needs.

Q6. Why won’t you see me if I don’t have my Medicaid card?

A6. This is a Medicaid requirement and is the law. If we don't comply with this requirement then we are not guaranteed to be reimbursed for your visit. 

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Billing/Fees/Accounts

Q1. How does my doctor decide how much to charge me for my visit?

A1. Medical charges are standardized by a complex system of coding which bases charges on the diagnosis, the complexity of the visit, the severity of your problems, the amount of time spent with the patient, and any procedures that are performed. The codes were developed by the government and insurance companies. Stringent guidelines have been established wherein certain criteria must be met for a physician to charge at a certain level and insurance companies frequently review physicians to assure compliance with these standards. 

Q2. I don’t have insurance, can I expect a discount?

A2. Charges for care are determined by standard codes as described in the previous answer. These codes are established to prevent one group of patients from paying more or less than any other. Insurance companies are very watchful to assure that their clients are not paying any more for care than uninsured patients are paying. As such, Tanner Clinic's policy is to charge each patient the same whether insured or uninsured. If your doctor is aware of financial difficulties on your part, he/she will very often work with our billing department to help avoid an overwhelming financial burden.

Q3. I am currently unable to pay my debt to the clinic, what should I do?

A3.  Here is the official word. However, the clinic is always willing to review accounts in special circumstances (see the sentence in bold below). 

A FINANCE CHARGE will be added to any amount for which payment has not been received within 90 days from the date it is released from payment consideration by any insurance company. The CHARGE is computed at a PERIODIC RATE of 1.5% PER MONTH which is an ANNUAL PERCENTAGE RATE  of 18% before and after judgment. When collection efforts over and above the normal billing are required, an additional SERVICE CHARGE may be assessed. An additional charge will be assessed for all checks returned for insufficient funds. It may be possible to extend payment terms in the event of serious illness, unemployment, or other unfortunate circumstances. The clinic cannot accept responsibility for collection of insurance, or other claims. You are responsible for payment of your account in accordance with our policy. We anticipate payments on your account even though you may have an insurance claim pending. 

Q4. Why did my first visit to the Tanner Clinic cost so much?

A4.  The standardized billing codes allow an additional fee to be assessed to new clinic patients to cover the cost of establishing care (computer entry, insurance tracking, chart creation, etc). It may also be assessed if you are not new to the clinic but seeing a specialist for the first time. This is due to the extra time and effort needed to obtain pertinent past medical history. In general, this is a one time fee and will be encountered infrequently.

Q5. Why don’t you accept my insurance?

A5.  Tanner Clinic is dedicated to provide care to as many patients and insurance groups as is financially and physically feasible. Unfortunately, some insurance plans may exclude Tanner Clinic from their plan in preference to another medical group. On the other hand, Tanner Clinic has excluded several insurance plans due to difficulty negotiating fair contracts or as a result of concerns over philosophical differences on how a certain plan may prefer to reimburse for care (see the next question). Each insurance plan reimburses at a slightly different percentage of the total amount we charge for your care. If a particular insurance company refuses to reimburse at a profitable level, we are unable to accept their contracts while other plans are willing to reimburse at a more reasonable level. 

Q6. What is a capitated insurance plan?

A5. Some insurance plans reimburse participating physicians through a system called capitation. In essence, these plans offer a provider a certain dollar amount to accept your family's medical care for a year. If at the end of the year there is any money left that has not been spent on your family's medical care, part of that is given to the physician. If, on the other hand, your family has a medical catastrophe which costs more to manage than your insurance plan has capitated, the excess medical cost is covered not by the insurance company, but by the physicians caring for you. It has actually gotten to the point where some physicians are forced to purchase insurance to cover their under-insured capitated patients. Tanner Clinic feels that the ethical conflicts associated with capitated  plans are such that we are not willing to allow profit to influence our ability to make good safe medical decisions.  As such, Tanner Clinic does not accept capitated insurance plans. 

Q7. Will the Tanner Clinic continue to care for me if I have filed for bankruptcy?

A6. It is Tanner Clinic policy to invite patients with considerable amounts owed to the clinic who have filed for bankruptcy to seek future medical care elsewhere. However, each Tanner Clinic physician does have the right to allow continued care through him/her if so desired.

Q8. Will I have to pay more to see a handsome doctor like Dr. Mike? 

A1. Are you kidding? Have you seen him? We should pay you to see him.

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Complaints

Q1. I want to make a complaint or a suggestion about my Tanner Clinic experience. What is the best way to do this?

A1. You may email us through the contact button at the top of the page. If you would like to speak with our clinic administrator, Marshall McKinnon, you may call for him during clinic hours. Many providers will have a personal email link on their individual web page.

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Contacting My Doctor

Q1. Why can’t I talk to my doctor on the phone?

A1.  While in the clinic, most doctors are very busy seeing patients and trying to stay on schedule. The best way to communicate with your doctor is to leave a message with the nurse and she can speak to the doctor when he/she is between patients. If they have not returned your call within an hour or so, call again to make sure your message wasn't overlooked. 

Q2. How do I get results of tests my doctor ran on me?

A2. Each doctor has a little different approach to this concern. Your doctor is obligated to contact you with information which is of a critical nature. However, if your doctor were to make a phone call for every normal lab and test result obtained each day, he/she would have no time to see patients.  If your provider has not made clear to you what his/her preference is on follow-up, give the office a call several days after the tests were done to check on results. DO NOT CALL THE LAB OR X-RAY DEPARTMENT FOR RESULTS BECAUSE THEY ARE NOT ALLOWED TO GIVE OUT THIS INFORMATION. 

Q3. Why wouldn’t the doctor on-call refill my medications or call-in pain pills for me?

A4.  The after-hours clinic is often extremely busy seeing patients. They do not have quick access to your records and are not typically able to refill medications. Refills should be obtained from your regular doctor during the normal clinic hours. It is also Tanner Clinic policy that pain medications will not be called-in by the doctor on call. This is a medical legal decision which protects us from prescribing controlled medications to individuals with whom we may not be familiar. Unfortunately, individuals with drug addiction often use telephone consults with unfamiliar doctors to obtain narcotics inappropriately. If it is discovered that a patient has obtained narcotics or other controlled substances through false pretenses, that patient will be invited to seek future care elsewhere and may be reported to legal authorities for prosecution.

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Medical Records

Q1. How can I get a copy of my medical records sent to another clinic?

A1. Your medical records are a legal document owned by Tanner Clinic. To release all or portions of your chart to any third party, you must complete and sign a legal release of information form which is available at most medical facilities. It is against the law to release any of your medical information to anyone without your permission unless the request is accompanied by appropriate legal documents. 

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Copyright © 2000 Tanner Clinic

Tanner Clinic

2121 North 1700 West

Layton, Utah  84041

801 773-4840